Tag Archives: management and document

Guess what’s new with Laserfiche Document Management Software

Laserfiche Secret Revealed

I just wanted to let you know that Laserfiche Document Management Software just release a new version with many exciting new features.

This is a major release and contains numerous new features, fixes, and significant performance enhancements. Including better support for PDF’s, encryption, Microsoft 2010 Office, and scanning. For more details go to:
Laserfiche Document Management Software Minneapolis Minnesota


Minneapolis Minnesota Laserfiche User Group

If you are a Laserfiche users in the Minneapolis Minnesota area and would like to connect with other local users. Look at joining the local user group. Here is information on the next meeing.

Minnesota Laserfiche User Group
November 10, 2010 Agenda
10 am – 12 pm

Meeting Location: Ramsey County Public Works
Marsden Conference Room
1425 Paul Kirkwold Drive
Arden Hills, MN 55112

Larry Phelps
Solbrekk, Minneapolis Minnesota

Laserfiche Training in Minneapolis Minnesota

Laserfiche – Electronic Document Management Seminar

Laserfiche Document Management

You are invited for a free seminar to learn more about Laserfiche Electronic Document Management Software. 
This invitation is for current Laserfiche customers who want to learn how to better use their system and anyone who has not purchased Laserfiche but is interested in learning more about paper-less technology.
You will learn how to: 
  • Eliminate tedious, paper-based processes that waste both time and money.
  • Protect confidential client information from unauthorized access or release.
  • Automate collaborative business processes such as AP processing, HR onboarding and contract management, among others. (Workflow)
  • Automate the information capture process and eliminate data-entry errors. (Quickfields)
  • Deploy Web-based solutions
  • to provide more flexible access to information. (WebLink and WebAccess)
  • Ensure compliance with State of MN and other federal, state and local regulations. (Records Management)
  • Maximize the value of your other applications by integrating them with your document repository.
  •  For more information and to register, go to: http://www.laserfiche.com/events/workshops/registrationform.asp?workshopid=1347 

    Larry Phelps
    Minneapolis, Minnesota

    Laserfiche Electronic Document Management Assistance in Minneapolis Minnestoa

    Big Problem; Simple Solution

    electronic document management

    Big Problem:

    A customer recently contacted us with this problem: They have been using a 2-page Excel spreadsheet
    template as an Energy Assistance application form. They had accumulated
    over 16,000 of these spreadsheets. They asked, “Is there a way to append this information to the client files we have already scanned, short of opening each spreadsheet in Excel and snapshotting them to the appropriate destinations?”

    Simple Solution:

    We were able to move the spreadsheets into Laserfiche, snapshotting all of them, and creating a QuickFields session that solved their problem. Using only 5 hours of our time and the power of Laserfiche,
    we were able to save the customer many, many hours of time.

    Larry Phelps

    Minneapolis Minnesota

    IC System, one of the nations largest collection agencies, implements Laserfiche to streamline their collection process

    *IC SYSTEM, INC., OF ST. PAUL, MN, ONE OF THE LARGEST privately owned accounts receivable management companies in the US, has chosen Laserfiche as the engine for an enterprisewide document management solution.  The company is the most recent of several companies in that industry to do so.

    They’re starting scanning in their contracts and then  integrated Laserfiche with their collections application.

    The integration enables their collection agents to bring up background documentation such as signed invoices and contracts while they are on the phone.  It’s is very valuable tool.

    Since both their application and Laserfiche used MS SQL databases, the ease of deployment, intergation, and maintenance as key factors in IC System’s decision.

    IC System uses Laserfiche

    Founded in 1938, IC System has a staff of more than 900 serving a customer base of more than 30,000.

    Changing their default email font saves an organization thousand of dollars! Does that sound crazy to you?

    The University of Wisconsin has made a simple change that will save them thousands of dollars.  They have changed the default font on their email system to Century Gothic, which uses about 30% less ink than Arial.

    It seems amazing that a simple change like this can save so much money, but doesn’t it make you think? Why are they printing all these emails?

    I saw a demo of a product that answers this question.  You have probably been emailed a PDF that you had to print to fill out a form.  That form is then faxed and printed, someone manually enters the data from the form, and then the form is filed.  Wouldn’t it be amazing if that form was filled out online, the data automatically entered, and the form electronically filed.  That would save a lot more money than changing a font.

    See credit application form example:

    See simple engineer change form example:

    Why should you consider implementing Laserfiche Document Imaging?

     In the past several months I have asked this question to several people and here are their answers:

     “We are running out of filing space in our office and expanding this building would cost us over $300,000. Laserfiche will cost us a fraction of that price.”

    “I have been doing this job for over 25 years and I know too much. I can find important documents because of what I remember. If I leave, that knowledge is gone and so is the ability to find those documents.”

    “We get requests for information that is in storage. It typically takes us 2 or 3 days to get back to our customers.”

    “Our off-site document storage costs us over $750 per month and the cost is climbing. I would rather put that money toward document imaging.”

    “We manually route paper job folders through our plant to manage our production. Automating this with Laserfiche Workflow would help us be more efficient.”

    “We are storing so much paper, you can’t even imagine. I knew an imaging system would help us. But when I saw Laserfiche, I was amazed. I can see so many ways it can help us. I had no idea something as powerful as Quickfields existed.”