The University of Wisconsin has made a simple change that will save them thousands of dollars. They have changed the default font on their email system to Century Gothic, which uses about 30% less ink than Arial.
It seems amazing that a simple change like this can save so much money, but doesn’t it make you think? Why are they printing all these emails?
I saw a demo of a product that answers this question. You have probably been emailed a PDF that you had to print to fill out a form. That form is then faxed and printed, someone manually enters the data from the form, and then the form is filed. Wouldn’t it be amazing if that form was filled out online, the data automatically entered, and the form electronically filed. That would save a lot more money than changing a font.
See credit application form example:
See simple engineer change form example:
We hear a lot these days about our environment and how we should be more “green.” Normally, we think of recycling, emissions, and use of chemicals, but have you heard one of the new buzz-words, “Green IT?” Here is the definition I found on Webopedia: “Green IT: also called green computing, Green IT describes the study and the using of computer resources in an efficient way. Green IT starts with manufacturers producing environmentally-friendly products and encouraging IT departments to consider more friendly options like virtualization, power management, and proper recycling habits. The government has also recently proposed new compliance regulations which would work toward certifying data centers as green. Some criteria include using low-emission building materials, recycling, using alternative energy technologies, and other green technologies.”
If you are concerned about the environment, there is a technology that is making huge strides to help the environment, but it is probably not something you would normally think of. Here is a good article describing how Laserfiche document imaging is helping our environment. See: http://www.laserfiche.com/newsroom/pressrelease/2008/040208_trees_saved.html
If you have not implemented document imaging into your organization, maybe now is the time to “go green.”