Corrine from NE Residence tells what the ROI (return on investement) is for their Laserfche Document Management system (EDMS).
Why did President Obama order Fedeal agencies to implement Document Management?
President Obama ordered federal agencies to make wider use of electronic document mnagement systems, like Laserfice. Why you ask. He is his comment:
His plan to implement document management is designed to eventually cut federal spending on record-keeping. The President and his staff recogonize that handling paper documents is a waste of tax payers money.
How about you and your company? Are you still handling paper documents in your office, much the same way people have been doing for many, many year?
How much time searching for information?
A study done by the Delphi Group (copyright 2011), “The High Cost of Knowledge” has some important details that I think you will be interested in. In a survey of over 1000 office workers in mid to large size companies, they asked “how much time do you spend searching for information to get your job done”.
The answer to this question may surprise you. In the age of high speed personal computers, electronic document management systems, and access to such things as Google, the response to this survey question was:
– 66% spend at least 15% of their day searching
– 39% spend over 25% of their day searching for information.
The chart above shows the details by percentage of the day.
What is surprising to me is that the results of studies done in the ’90’s were about the same as this recent study. From this information, it is apparent to me that even with the advancements of technology, the average user is still very inefficient.
There are several things that I think contribute to this inefficiency. First, is that the information and systems that a worker much search for information has become increasing complex. And secondly, due to the down-sizing of organizations, workers are now doing the jobs that several workers were doing previously.
What is the solution? I think that implementing document management systems, such as Laserfiche, that have extremely efficient search capabilities and have the ability to automate business process with workflow will help worker increase their efficiencies.
I liked the conclusion that the Delphi Group ended their article with: “Ultimately our ability to provide knowledge workers with better tools with which to do their jobs will determine how quickly we can accelerate the growth and economic prosperity needed to create new innovations and new jobs – making this jobless recover and every future one as short as possible!”
The tools are available to make workers more efficient. In this past year I have helped organizations implement Laserfiche Document Management and Workflow software. I have seen amazing increases in user productivity using this tool, Laserfiche.
Larry Phelps
Solbrekk
Minneapolis, Minnesota
Community Action for Suburban Hennepin Laserfiche Document Management Success Story
Cindy Hamilton from the Community Action for Suburban Hennepin, Minneapolis, Minnesota explains how in two short years they eliminated 7 years of financial records and energy assistance records. Laserfiche has made their organization run more efficiently and allowed them to more effectively serve the needs of low income families. Now all their paper documents have been scanned and are instantly available in Laserfiche Document Management Software.
Here is a video telling her story:
If you would rather read the story, here it is:
Laserfiche Helps Meet Needs of Low Income Families in Minneapolis Minnesota
Larry Phelps
Solbrekk, Inc
612-382-4069
YouTube Video – 7 Ingredients to a Successful Electronic Document Management/Imaging (EDM) Project
If you are thinking about implementing paper-less technology in your organization, but don’t know how to even begin the process. I have some help for you. I was in that exact situation and as a result, I created a helpful list of items you should consider if you want to have a successful outcome.
I hope you find it helpful in your search for a electronic document management system to help your organization become more efficient.
Larry Phelps
Solbrekk
Larry Phelps Web Site
Minneapolis Minnesota manufacturer uses Laserfiche to improve customer service
Viking Materials uses Laserfiche to quickly find quality forms to make their shipping process more efficient and give better customer service. See article: Minnepolis Manufacturer uses Laserfiche
Laserfiche – PeopleSoft Integration Video
Here is a short video to describe the Laserfiche to PeopleSoft integration that we did for the Star Tribune.
Laserfiche – Electronic Document Management Seminar
You are invited for a free seminar to learn more about Laserfiche Electronic Document Management Software.
This invitation is for current Laserfiche customers who want to learn how to better use their system and anyone who has not purchased Laserfiche but is interested in learning more about paper-less technology.
You will learn how to:
For more information and to register, go to: http://www.laserfiche.com/events/workshops/registrationform.asp?workshopid=1347
Larry Phelps
Solbrekk
Minneapolis, Minnesota
Laserfiche Electronic Document Management Assistance in Minneapolis Minnestoa
Big Problem; Simple Solution
Big Problem:
A customer recently contacted us with this problem: They have been using a 2-page Excel spreadsheet
template as an Energy Assistance application form. They had accumulated
over 16,000 of these spreadsheets. They asked, “Is there a way to append this information to the client files we have already scanned, short of opening each spreadsheet in Excel and snapshotting them to the appropriate destinations?”
Simple Solution:
We were able to move the spreadsheets into Laserfiche, snapshotting all of them, and creating a QuickFields session that solved their problem. Using only 5 hours of our time and the power of Laserfiche,
we were able to save the customer many, many hours of time.
Larry Phelps
Minneapolis Minnesota
Changing their default email font saves an organization thousand of dollars! Does that sound crazy to you?
The University of Wisconsin has made a simple change that will save them thousands of dollars. They have changed the default font on their email system to Century Gothic, which uses about 30% less ink than Arial.
It seems amazing that a simple change like this can save so much money, but doesn’t it make you think? Why are they printing all these emails?
I saw a demo of a product that answers this question. You have probably been emailed a PDF that you had to print to fill out a form. That form is then faxed and printed, someone manually enters the data from the form, and then the form is filed. Wouldn’t it be amazing if that form was filled out online, the data automatically entered, and the form electronically filed. That would save a lot more money than changing a font.
See credit application form example:
See simple engineer change form example:
Paper-Mess to Paper-Less 