Who gets fired?

I had a meeting recently that a client asked me that question.  I thought my response would interest you also.

 Dick, I enjoyed our conversation a few weeks ago when we discussed document imaging technology and I demoed Laserfiche.  I said that this technology can save you and your staff many hours each week.  I also shared with you statistics from reliable sources, such as: 

“Professionals spend 50 percent of their time searching for information, and take 18 minutes to locate each document on average.“
-Gartner Research

“Companies on average spend $25,000 to fill a typical four-drawer file cabinet, $2,000 to maintain it each year, and over its life-span, a single sheet of paper ends up costing an average of $30.”
-Delphi Group

 Then you asked me a question that has been haunting me ever since.  You said, “Who gets fired?”  Because, if no one gets fired, then we really don’t save anything.”  I didn’t have an answer for you that day, but I do now. When you implement Laserfiche document imaging and save valuable time, you can do 3 things:

1.    You could do nothing different and your employees would find ways to fill up the time.  If they use the time wisely and actually do something that brings in more revenue or offers better customer service, there is a slight chance you could save money or earn more money by doing nothing.

2.    The second thing you could do is work with your employees to take the extra time that the Laserfiche document imaging system has saved them to help them find opportunities in your office to become more efficient.  This would definitely help your organization be more profitable.

3.    The third thing you could do is to delegate some of your tasks to your employees that have more time because Laserfiche document imaging has made them more efficient.  And then you could have more time to spend with your family and friends, or you could spend your extra time creating new ideas to generate new revenue opportunities for your organization.  This would definitely help your company be more profitable. 

You were right:  simply purchasing a document imaging system may save time, but it will not save you money unless you use the saved time wisely to improve other processes within your organization.  Just think of the long-term effect on your organization if Laserfiche saved each employee one hour a week and they spent that hour finding ways to save another hour each week.  If this refinement process continued, it could transform your organization.

Larry Phelps
Minneapolis, Minnesota

3 responses to “Who gets fired?

  1. Many years ago, while at a large company, I proposed a capital project that showed savings of 0.1 to 0.4 FTE (full time equivalents) at each of about 20 different locations, and at each location it involved more than one person. The final approving authority was very reluctant to approve the project, despite many senior people recommending it. Finally he stated very sternly, “I’ll approve this under one condition, you must show me the list of names of those who lost their jobs”. Over the next few years we had several other similar projects. Eventually there were one to two fewer people per location in addition to doing things better and having the ability to take on more business with no increase in staff.

  2. Somehow i missed the point. Probably lost in translation 🙂 Anyway … nice blog to visit.

    cheers, Horsetail!

  3. Sorry, I didn’t make the point clear to you. Just by saying you save money doesn’t make it so. IF we give employees the tools to save them time, they have to invest that time into things that profit the company.

    Thanks for reading my blog and commenting.


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