Monthly Archives: May 2007

Business Money Saving Tip – What Does a Piece of Paper Cost?

Here are some facts about the paper in your office that
you may not have thought about.

Over its life-span, a single sheet of paper ends up costing an average of $30.
-Delphi Group

Every year 7.5 billion documents are created and 15 trillion copies are made.

E-mails will double to 60 billion a day in 2 years.

7% of documents are permanently lost.

The average document is copied 18 times.

90% of business information is still on paper.

Misfiled documents cost $120 each.

4-drawer file cabinets cost $25,000 to fill
and $2,000 per year to maintain. (Source: Coopers & Lybrand 2004)

$14,000 worth of productivity is lost per worker per year due to their inability to find the data they require to do their job.
-IDC Canada
 
Professionals spend 50 percent of their time searching for information, and take 18 minutes to locate each document on average.
-Gartner Research

US companies spend approximately $20 on labor costs in order to file a document, $120 on the labor required to find a misfiled document and $220 to reproduce a lost document.
-Coopers & Lybrand
 
Companies typically misfile up to 20 percent of their records – thus losing them forever.
-ARMA International
With that in mind, do you think you could save time and money
in your office with a document imaging system?

If you have any questions, just email me at  larry.phelps@solbrekk.com

Have a good day,
Larry

PS: Free Document Imaging and Management Guide go to:  www.larry-phelps.com

RELATED ARTICLES: How Much time spend searching for information
Why are office workers working like crazy?
CAP Worker Save Time Finding Documents
What is the ROI on Document Imaging or Document Managements System

How To Choose A Specialist

WARNING! Does The Document Imaging Consultant You Are Going To
Use Have These Qualifications?

1. Experience
You can hire a young consultant or you can hire experience.
Experience is less expensive in the long run. A young person is still
learning on the job, as situations arise they put that problem solving
knowledge in their bag of tricks, but the learning takes time, your
time. Experience has “done that been there” and saves time. My thirty
years of experience combined with my vast technical expertise is the
foundation, which I bring to each client account. This gets you solutions
to your I.T. problems fast, and you already know time is money.

Your business will benefit from my past experience with these clients.
IRS, IBM, AT&T, US Air Force, Bell Labs, Pepsi Cola, Cargill, State of MN,
City of Shoreview, City of St Paul, Goodhue County, Glencoe Hospital,
Champion Air and many more.

Businesses have unique problems that only another business owner can
really understand.

I started and ran my own I.T consulting business for thirteen years
before merging with Solbrekk, Inc. I understand what it takes to run
a business combined with the expertise that will deliver the solutions
you need quickly to keep your business running smooth and efficient.

2. Honesty
This is something that doesn’t get talked about much any more.
Unfortunately trust and credibility has been pushed aside and lying
cheating and stealing has become almost expected. You don’t have to
accept it. My honesty and straightforward approach to business has
earned me a noteworthy reputation for premier customer service.
Customer testimonials are available on request.

3. Guarantee
You have expectations that need to be met by your vendors.
As a team we will work together to establish the goals of the project.
I will work for you until those objectives are reached to your
satisfaction… Guaranteed.

Larry Phelps

Solbrekk, Inc.
1000 Boone Ave N
Golden Valley, MN 55427
763-404-4711

Document Imaging – Increase Your Bottom Line

You’ve heard it before: “time is money.”

You probably also know that in business there are only two ways to make money.
1. You can sell more.
2. You can cut expenses.

Let’s look at cutting expenses.

This is something you can control that has a direct effect on your bottom line.  The bad news is that most businesses don’t put a lot effort into saving, but “go crazy” focusing on sales.  So, in reality, profits come in the front door and are being wasted internally.

Can you take a minute to think about all of the paper in your office?  Can you see it? Think of all of the different documents that are used every day in your business.  Many of them are used over and over again.  Many of them are copied and distributed over and over again.

Now think of all of the handling of just one piece of paper in your office.  The filing, the copying, and the refiling.  How many times is a needed file missing?  How much time is lost looking for missing files or documents that have been misfiled?

You know I can go on and on with this, but I don’t have to.  You live it every day, don’t you?

Now, imagine what your day would be like if all of your documents were at your fingertips.  With just the click of a button, you’re looking at the exact paperwork you need to see.

This is possible.

For thousands of businesses and government agencies, it’s a reality.  They do it every day with document imaging.

Here is the point.

How much time is your company wasting handling paper?
How much is this time worth?
How much profit is your business wasting every day that could be brought to the bottom line?

If you want to see more details on how costly paper systems are, see the following article.  It will tell you how much money you’re losing or how much money you could be saving.

http://www.dpsmagazine.com/content/ContentCT.asp?P=207

This is not a high-pressured sales pitch; it’s a valuable evaluation of how paperwork is handled in businesses.

Would you like to talk about it?  Give me a call at 763-404-4711, or you can send me an e-mail at larry.phelps@solbrekk.com

Talk to you soon,
Larry Phelps