Why did President Obama order Fedeal agencies to implement Document Management?

President Obama ordered federal agencies to make wider use of electronic document mnagement systems, like Laserfice. Why you ask. He is his comment:

His plan to implement document management is designed to eventually cut federal spending on record-keeping. The President and his staff recogonize that handling paper documents is a waste of tax payers money.

How about you and your company? Are you still handling paper documents in your office, much the same way people have been doing for many, many year?

2011 in review

The WordPress.com stats helper monkeys prepared a 2011 annual report for this blog.

Here’s an excerpt:

A San Francisco cable car holds 60 people. This blog was viewed about 2,100 times in 2011. If it were a cable car, it would take about 35 trips to carry that many people.

Click here to see the complete report.

Learn about Laserfiche Document Management 8.3, Solbrekk, Minneapolis, Minnesota

If you would like to learn more about Laserfiche’s latest version, you are in luck. Laserfiche is offering free webinar, “Achieve Your New Year’s Resolutions with Laserfiche 8.3”.
It will help you learn how to boost your organizational efficiency and ECM knowledge in the New Year. Here is what you will learn:

• New features in Laserfiche 8.3 and Workflow 8.3.
• Resources like online training and user groups.
• Educational materials available on the Support Site

Larry Phelps
Solbrekk, Inc
Minneapolis, Minnesota

Would you like access to your documents while you are on the run? – Laserfiche Mobile, Minneapolis Minnesota

Laserfiche free Mobile application for the IPhone is a awesome way to access your documents from any place.

Here is a demo of the Laserfiche Mobile App:

Laserfiche Tutorial – How to OCR Documents in Laserfiche

Want to win $50 Gift Card?

Help me get the word out on my new Laserfiche Facebook Page. Go to the NOTES tab on the Laserfiche Facebook Page to see the details.

Paper-less is a decision you need to make, Minneapolis MN …

Believe it or not, the paperless office is not something new. People in the computer industry have been talking about it for over 20 years. But, if you look around your office it may seem like a new concept.

Here is a good story about how becoming paperless is not just technology it is a decision to change.
Paperless Office in Minneapolis

Tornado Damage – Building and Documents Destroyed

tornado demands disaster recover plan implementation Minneapolis Minnesota

On Sunday, May 22nd – a massive tornado ripped through downtown Joplin, MO destroying 80% of the city. One technology company SNC Squared, had it’s office reduced to a pile of rubble (see picture to the right). Fortunately, all their employees and family are all okay. However, they are faced with a massive cleanup effort. And, they needed to help 20 of their medical clients (all physician’s offices) to get back up and running quickly.

As you can see, these organizations lost everything including all their paper documents. If they had a electronic document management system such as Laserfiche and they had an offsite backup, their documents would be safe and there is less chance that their business would be destroyed.

I am sure these companies had insurance to protect their building and equipment. Laserfiche could be your insurance for your critical paper documents. Very seldom does any one consider “what is the ROI on my business insurance”. The same should apply to a document management system. But, from time to time people ask me, “what is the ROI for Laserfiche?” If the picture above was your business, the ROI of Laserfiche document management software would be a no-brainer.

Larry Phelps
Solbrekk
Minneapolis, Minnesota

How much time searching for information?

Percentage of Time the Average Worker Spends Searching for Information

A study done by the Delphi Group (copyright 2011), “The High Cost of Knowledge” has some important details that I think you will be interested in. In a survey of over 1000 office workers in mid to large size companies, they asked “how much time do you spend searching for information to get your job done”.

The answer to this question may surprise you. In the age of high speed personal computers, electronic document management systems, and access to such things as Google, the response to this survey question was:
- 66% spend at least 15% of their day searching
- 39% spend over 25% of their day searching for information.

The chart above shows the details by percentage of the day.

What is surprising to me is that the results of studies done in the ’90′s were about the same as this recent study. From this information, it is apparent to me that even with the advancements of technology, the average user is still very inefficient.

There are several things that I think contribute to this inefficiency. First, is that the information and systems that a worker much search for information has become increasing complex. And secondly, due to the down-sizing of organizations, workers are now doing the jobs that several workers were doing previously.

What is the solution? I think that implementing document management systems, such as Laserfiche, that have extremely efficient search capabilities and have the ability to automate business process with workflow will help worker increase their efficiencies.

I liked the conclusion that the Delphi Group ended their article with: “Ultimately our ability to provide knowledge workers with better tools with which to do their jobs will determine how quickly we can accelerate the growth and economic prosperity needed to create new innovations and new jobs – making this jobless recover and every future one as short as possible!”

The tools are available to make workers more efficient. In this past year I have helped organizations implement Laserfiche Document Management and Workflow software. I have seen amazing increases in user productivity using this tool, Laserfiche.

Larry Phelps
Solbrekk
Minneapolis, Minnesota

Save the Date for Laserfiche User Conference 2012

Laserfiche Training Class

Save the Date for Empower 2012
January 25-27, 2012 – Anaheim Marriott

If you are a Laserfiche user and would like to have indepth training, this is the event of the year for you. There will be hundreds of classes, user success stories, round table discusssions, and hands-on training opportunities.
For more details on the Laserfiche event, click here: Laserfiche Annual User Conference

Larry Phelps
Solbrekk, Inc
Minneapolis, Minnesota